Wednesday, October 05, 2005

Office 12


The new and coming version of Office has some different features to the current version, Office 2003.
Specifically the User Interface has changed somewhat.
Microsoft states:
"When computers were new, and people were just learning how to use them, it was very helpful to have Microsoft Word, Excel and PowerPoint look very similar to each other. But over time, as we’ve added more and more features, it’s gotten harder for users to find the things they want to do with the product. Word 1.0 only had about 100 commands, and you could go through the menus and see everything you could do. But Word 2003 has over 1,500 commands, many of which are harder to find. That’s one of the key issues the new UI addresses."

"There are far too many features to describe in any detail, but here are a few of the key innovations. The main part of the user experience is code-named the “ribbon.” It’s the one place you go to find the commands that are all about authoring –creating the document, the presentation or the spreadsheet you’re working on. There’s no longer a stack of task panes and menus and toolbars to look through. There’s just one place to look for commands.
Office "12" Excel Screenshot.
Office "12" Excel Screenshot.
High-res version.

Another feature is “galleries.” Galleries give you a visual representation of the kinds of formatting choices you can make in your document without needing to set a number of individual elements to achieve it. For example, if you want your margins to be wide or narrow or short or tall, you can go to a gallery for a visual image of what that would look like all at once instead of needing to changes several items in a dialog box. The galleries also offer “live previews” in many instances, so you can see exactly what the document is going to look like before you make the choice, which makes it easier to experiment. For example, with something simple like fonts, you can select the text in your document, go up to the font drop-down menu, and by just rolling down the menu you can see the font change happen simultaneously in the document before you’ve selected the font you want. It makes it easier to create a document that looks the way you want it to look. These live galleries are almost everywhere in the product – it’s a try-it-before-you-buy-it kind of thing that cuts out lots of steps.

A feature code-named “Super Tooltips” integrates Help topics into the product in a new way. One of the main problems that people have with Help topics today is that they don’t know the terms used to describe features. Super Tooltips are integrated Help tips that provide quick access to information about a command directly from the command’s location in the ribbon. The tooltip itself will usually give you enough information about what that feature does so that you can use it.

Another feature is the “Quick Launch Toolbar,” which allows you to customize the UI by adding as many commands as you like to a toolbar. It’s a place where the user can collect the specific set of commands they use frequently. There’s also a feature code-named “Floatie” which is a formatting tool that presents the most common text formatting features on a tool panel that “floats” over the selected text - improving formatting efficiency by eliminating mouse trips to the command area. So, for instance, if you’re in the picture tools and you notice that your heading needs to be bold, the Floatie means you don’t have to switch all the way to another tab just to make that change."


Posted by: Jethro | 10:16 AM |